1800 South Kolb Road • Tucson, AZ • 85710 • 520-747-1321

omosparish@omosparish.org

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February 18 - Ash Wednesday:  6:30am, 8:30am, 10am School Mass, 3:30pm, 5:30pm, 6:30pm Spanish Mass in hall, 7:30pm

Our Mother of Sorrows Parish

PARISH FINANCE DIRECTOR

Exemption Status: Exempt

Primary Function

The Parish Finance Director has primary responsibility for overseeing and coordinating all of the financial affairs of Our Mother of Sorrows Parish.  (“Parish” shall include church and school; “financial” shall include financial planning and management,  personnel management, risk management and insurance, and legal matters.)  The position supervises the Parish finance staff.  The Parish Finance Director directs these efforts with technical and legal expertise within the framework of shared ministry in Christian and Catholic values.

Accountability

The Parish Finance Director is directly accountable to the Pastor of Our Mother of Sorrows Parish.

Essential Duties and Responsibilities:

Ministry and Leadership

Performs as a lay minister at the parish level in support of the parish and the diocese’s spiritual and pastoral      mission; performs as both a spiritual and administrative leader in the parish

Financial Management

1. Budgeting and Planning

1.       Develop and administer total parish budget in consultation with the Pastor, commission/department heads, and Parish Finance Council.  Present the budget to the Parish Ministries Council for endorsement.

2.       Develop long-range plan for finances, replacement of equipment, and personnel.

3.       Monitor financial data and its impact on parish business and/or finances; make recommendations to the Pastor, appropriate staff/department heads, and relevant committees/commissions.

2. Income and Expenditure Management

1.       Oversee all day-to-day financial tasks, including payroll, accounts payable and accounts receivable; authorize and pay all expenditures.

2.       Administer a cash flow management system with purchasing and payment schedules clearly defined.

3.       Monitor the collection, counting, recording and depositing of all parish revenue from all sources; maintain records of memorials and other donations.

4.       Provide planning and organizational assistance for special projects, such as Annual Catholic Appeal, Yes Lord, stewardship program, annual parish fiesta, capital fund drives, the endowment trust, all annual second collections, etc.

5.       Monitor all purchasing; authorize purchases and review purchasing practices to establish and maintain efficient procedures and control.

6.       Perform all school tuition and fee accounting and reconciliation.  Function as primary liaison with 3^rd party tuition system administrator.

3. Records Management

1.       Maintain all parish business and financial records and files, including bookkeeping records and bank statements; serve as parish contact with financial institutions.

2.       Prepare regular financial statement reports; review with Pastor, Finance Committee, and commission/department heads on a regular basis.

3.       Oversee the maintaining of parish census, stewardship, and sacramental records.

       D.   Liaison with Diocese of Tucson

1.       Collect data and prepare reports for Chancery Office as needed or requested.

2.       Act as liaison with Diocesan Business Office on financial and business matters.

Development

1.       Promote charitable giving to the endowment and other special gift opportunities.

2.       With the Pastor and Board of Directors, provide development program management.

Personnel Management

1. Personnel Issues and Policies

1.       Maintain employee personnel files; assess staffing needs and make recommendations to the Pastor.

2.       Implement personnel policies according to diocesan regulations; work towards resolving employee-related concerns and issues in accordance with diocesan policies.

3.       Coordinate all other personnel matters under the direction of the Pastor and in collaboration with other related staff, especially with regard to the Child Abuse Policy of the Diocese.

2. Payroll

1.       Manage bi-weekly payroll, including FICA, other taxes, employee insurance plans, and pension programs.

2.       Prepare all employee-related reports.

Physical/Mental Requirements:  Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment. 

Required Activities:  Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, keyboarding. 

Basic Qualifications

§  Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church

§  Excellent communications skills, verbal and written; excellent human relations and interpersonal skills

§  Exercise courtesy to fellow employees, parishioners and the general public

§  Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency

§  Ability to maintain confidentiality

§  Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required

§  Proficiency in computer technology to include word processing, automated accounting systems, Excel spreadsheets and Power Point presentations

§  Professional bearing; clean and neat personal appearance 

§  Ability to successfully pass a background, criminal history, and credit history check

Education and Experience

§  Bachelor's degree in business or accounting or a related field or a minimum 5 years of administrative management experience in a business and financial environment

Other

§  Preference for proven success as a first-line manager in a medium to large firm, Catholic parish or similar organization

§  Bilingual (English-Spanish) preferred

§  Non-profit experience preferred

MISSION STATEMENT    

Rooted in the spiritual tradition of the Catholic faith and called to be servant leaders as disciples of Jesus Christ, we the people of Our Mother of Sorrows Parish are sent forth to proclaim the message of the Good News of God's love for all people.

A dynamic faith community, we are sent forth to serve and grow in our faith and to share faith and love with one another.  We encourage one another in prayer, in worship, in continuing to learn and to live daily the meaning of the Christian life.

As disciples of Jesus we are called to follow Him, our servant leader in loving service, and are sent forth to love and care for one another.  As a parish we accept our call to reach out to all God's people, especially to those in need, so that the reign of God may be realized in our community, in our nation and in our world.